Executive Assistant to CEO & Development Team
Position: Full-Time Executive Assistant
Reports To: Executive Director
We are seeking a highly motivated and detail-oriented Executive Assistant to provide direct support to our CEO and Development Team. This individual will serve as a key connector across the organization, handling day-to-day administrative responsibilities while also playing a critical role in donor relations and major events. The ideal candidate is passionate about our mission, takes the initiative to drive tasks to completion, and finds joy in helping the ministry succeed.
Key Responsibilities
Manage CEO’s calendar, schedule appointments, and coordinate meetings.
Provide reminders and follow-up for donor-related tasks and commitments.
Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
Assist Development Team with donor engagement activities, communications, and tracking.
Handle incoming and outgoing mail, packages, and deliveries.
Support office management needs and maintain supplies to ensure smooth daily operations.
Help manage our volunteer platform, and coordinate office volunteers when needs arise.
Assist with mission trip logistics, planning, and gathering mission trip member details.
Provide hands-on support for our events and speaking engagements
Assist with our annual gala fundraiser including our silent auction (item tracking, requesting, setup, and execution), decor, and volunteer coordination.
Ensure donor and guest experiences are seamless and professional by serving as the first point of contact, answering incoming calls, and greeting visitors with warmth.
Plan and organize monthly team celebrations (birthdays, milestones, achievements).
Coordinate appreciation initiatives such as thank-you gifts, staff recognition, and donor appreciation items.
Qualifications
Proven experience in executive assistance, office administration, or event coordination.
Strong organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines.
A proactive, servant-hearted attitude with a willingness to go above and beyond.
Personal Attributes
